Comprehensive accounting package: ( top )

This includes a monthly balance sheet, monthly income and expense statement, monthly homeowner summary, monthly check book register, and copies of bank statements. On your behalf, Stamar Management Corp also does collections of Association dues, makes deposits, and pays invoices. All income will be deposited into a financial institution of your choice.

Accounting Functions 

• Bill and collect Association Assessments
• Send late notices for Assessments that are past due
• File Liens for non-payment of Assessments and Fines
• Process and Pay Bills
• Maintain and reconcile bank accounts for the Association

Board Members are provided with monthly accounting statements that include the following:

• Budget Comparison Report
• Balance Sheet
• Delinquent Assessment Report
• Activity Statement
• Copies of Paid Bills
• Checking Account Reconciliation Statement
• Copies of Bank Statements +
• Help draft a yearly budget
• Assist with Reserve Studies
• Assist with Annual IRS Tax Return; Audits
• Maintain current database of property owners

Provide Escrow agent with account balances and charges relating to new ownership.

Monthly documented property inspections: ( top )

Property/on-site managers monitor the quality of common area cleaning, landscape maintenance as well as any on-going repair work. Quarterly manager’s reports are given to the Association’s Board of Directors which highlight current physical conditions of the buildings, include suggestions for improvements, updates on activities taking place and follow-ups on work in progress.

Perform regular inspections of the common areas and individual lots.

• Send violation notices to property owners
• Provide Board with copy of inspection report and violation notices mailed to homeowners
• Assist Board in securing compliance of the violation
• Set up hearing with homeowner
• Refer Legal Counsel

Vendors: ( top )

Stamar Management Corp has a long list of vendors who we’ve successfully worked with over the years. Landscapers, cleaning, maintenance, electricians, roofers, plumbers, etc. are all available through Stamar. We bid out for work and submit 3 bids to the Association for the Board of Directors to choose from, the Association can also choose a vendor of their own. With that said, Stamar has it's site managers oversee the progress of the work and submit progress reports to the Association as often as service is being completed. We continue to competitively shop for vendors during your contract and always do our best to achieve the highest quality of service at the lowest cost. All work is inspected prior to submitting payment and payment is contingent upon Association’s approval. 

Homeowner disputes & meetings: ( top )

Stamar is here to act as a liaison between the Association’s residents. We always offer suggestions on how to resolve the issues in the most timely and efficient manner. We follow the rules and regulations set forth in the by-laws and declarations. If any illegal activities are occurring, grounds for legal proceedings may be in order and the Board will be notified.

Homeowner Meetings

• Print and mail residents notice of Homeowners meetings
• Attend Homeowners meetings
• Assist with the election of the Board of Directors
• Provide homeowners with annual financial reports and budgets

Board Meetings

• Conduct with a written agenda and by parliamentary procedures
• Attend Board meetings, provide data, copies of correspondence and drive through inspection
• Answer questions pertaining to financial statements and give a manager's report
• Advise and assist board to establish consistent Policies and Procedures
• Assist Board with creating payment, collection & CC&R Enforcement Policies
• Provide Board members with copies of meeting minutes
• Enforcement of Covenants, Conditions and Restrictions

24/7 Emergency service: ( top )

Homeowner's may report issues to Stamar at any time day or night via phone call or by going online. If emergencies occur (i.e. flood, fire, anything that cause physical immediate damage to the property or physical immediate harm to any of the residents), the proper authorities are notified immediately and work will begin within 60-120 minutes of the initial call.